The Policy Committee agreed from its inception to impose the minimum number of rules on Member Groups. However, the corollary of that is that these are important and must be complied with.
Resolution of problems is best achieved by amicable exchanges but it is essential that Member Group committees understand that rules can and will be enforced.
Because of their collective role as the first point of contact, most transgressions are likely to be initially identified by members of the Member Groups Team (MGT). Where a problem is identified the following steps will be taken:
- A member of the MGT will approach the Member Group and explain the issue to committee member, normally the Chair or the Treasurer (posts held by BCS professional members). The objective is to resolve the issue by explaining clearly which rule (or rules) are not being complied with and requesting the Member Group to make changes.
- If the group do not agree to comply the matter will be referred to the Membership Board Policy Committee (MBPC). If the Chair of the MBPC is unable to make progress by personal contact, the Chair of MBPC will seek agreement from MBPC members to write formally to the Member Group on behalf of the MBPC. The letter will explain that the Member Group is in breach of the rules and ask them to confirm their compliance in writing by a specified date. The letter will explain the result of continued non-compliance.
Sanctions available to the MBPC include use of the BCS code of conduct where an individual is at fault and where the Member Group is at fault:
- Suspending funding (if funding is suspended any expenditure incurred by the MG would be unauthorised and any officers authorising the expenditure could be jointly liable for the money spent.)
- Suspending or closing the Member Group